Position:	Administrative Secretary	Department:	Campus
Supervisor:	Principal	Salary Range:	Board approved pay scale
Status:	Non-Exempt	Travel:	As Needed
Supervises:	See current RMA Board approved organizational chart

 

GENERAL DESCRIPTION:

 

QUALIFICATIONS/ EXPERIENCE REQUIREMENTS:

• High school diploma required; Associate’s degree preferred.
• Bilingual preferred.
• Previous administrative experience preferred, other secretarial experience may be considered.
• Must have knowledge of MS Word, Excel, and Outlook and a minimum typing speed of 50 words per minute accurately.
• Experience in establishing and maintaining comprehensive filing systems, which includes confidential information and a combination of skills to include record keeping and operating office equipment.
• Ability to independently prioritize and to function accurately and smoothly under pressure.
• Ability to maintain confidentiality regarding student and staff situations and sensitive school and district information.
• Must attend training throughout the school year at the Regional Service Center or at another RMA campus, if requested to do so.
• Great customer service skills with the ability to relate to a variety of constituencies, including, but not limited to administrators, parents, teachers, students, staff, and school visitors in professional manner both verbally and written.
• Possesses excellent organizational and time management skills.
• Must possess a sense of humor.
• Such alternatives to the above qualifications as the district may find appropriate and acceptable.

           

ESSENTIAL PERFORMANCE RESPONSIBILITIES:

• Places and receives telephone calls, fields questions and records accurate messages.
• Greets students, parents, staff, and visitors in a pleasant and professional manner. This also includes; being open and respectful regarding all requests from staff, parents, students, and other stakeholders as needed.
• Ensures potential students sign up online while on the campus.
• Formats, composes, and types various correspondences, reports, notices, and other documents using MS Word or Excel. Reviews documents for accuracy and completeness.
• Compiles operational statistics and other data as assigned.
• Produce and submit internal reports as assigned in a timely manner.
• Responsible for distributing and collecting all Human Resources documentation for New Hires and/or Returning employees as needed and on an on-going basis while ensuring completeness and accuracy.
• Orders and maintains office equipment and supplies.
• Opens the mail, distributes, and processes incoming correspondence.
• Actively participates in the planning and preparation of school activities including open houses, parent- teacher meetings, field trips, and audits.
• Performs various duties including, but not limited to, photocopying and faxing in support of the Principal and staff.
• Responsible for student attendance including but not limited to submitting period/ADA attendance, reviewing ADA attendance, updating attendance, daily attendance reporting, managing mismatching attendance, truancy/call out of absences, and other attendance reporting as required.
• Assisting Principal with data entry of discipline reports.
• Preparing and sending correspondence to parents as directed by the Principal to include ARD notices.
• Supports and assists the registrar and counselor during times of high need and performs the registrar function when the former is not on duty.
• Support the Central Office staff with onboarding of new hires, timecard management, and other responsibilities as needed.
• Performs such other tasks and assumes such responsibilities as the Principal may from time to time assign or delegate.

 

 

NORMAL WORKING HOURS AND DAYS:

 

• Monday through Friday, during normal business hours.

 

GENERAL INFORMATION: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

 

This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position.  Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

 

A review of this position has excluded the marginal functions of the position that are incident to the performance of fundamental job duties.  All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.  To perform this job successfully, the incumbent will possess the skills, aptitudes, and abilities to perform each duty proficiently.  Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others.  The requirements listed in this document are the minimal levels of knowledge, skills, or abilities.  This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

 

AMERICANS WITH DISABILITY SPECIFICATIONS:

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell.  The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

 

Work Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is not exposed to weather conditions. The noise level in the work environment is usually moderate.

 

EVALUATION:       

 

Performance of this job will be evaluated in accordance with procedures established by the

district on the evaluation of support personnel

 

ACKNOWLEDGEMENT

 

I have carefully read and understand the content of this job description. I understand the responsibilities, requirements, and duties expected of me. I understand that this is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts or working conditions associated with the positions. While this list is intended to be an accurate reflection of the current position, the employer reserves the right to revise the functions and duties of the position or to require that additional of different tasks be performed as directed by the employer.

 

I understand that I may be required to work overtime, different shifts or hours outside the normally defined workday or workweek. I also understand that this position description does not constitute a contract of employment nor alter my status as an at-will employee. I have the right to terminate my employment at any time for any reason and the employer has a similar right.